How to Properly (and Legally) Destroy Documents

landlord real estate agent rental property tips

How to Properly (and Legally) Destroy Documents

SHARE:

With the recent news that the Chinese government has breached the data of possibly 4 million federal employees, as well as the overwhelming amount of cyber-attacks committed in the past three years, it’s obvious that protecting your online data is imperative. But what about physical documents, like applications and lease agreements?

It’s safe to assume that you probably don’t have Indiana Jones’ level of security, but it’s not a bad idea to check that your physical security measures are as solid as the giant boulder that chased Indie’. Just last year, simply by cutting their storage locker’s latches, 40,000 medical records were stolen from a doctor’s office in New Jersey. This is just one case out of millions of physical data breaches that have occurred due to security negligence.

Although protecting physical documents are notoriously less glamorous than cyber security, they are just as important, not just to protect you from outside sources, but to protect your company from infringing on the law.

Under the Code of Federal Regulations 682.3, “any person who maintains or otherwise possesses consumer information for a business purpose must properly dispose of such information by taking reasonable measures to protect against unauthorized access to or use of the information in connection with its disposal”. For physical documents, the CFR requires the “burning, pulverizing, or shredding of papers containing consumer information so that the information cannot practicably be read or reconstructed”, however criminals are getting craftier. A simple shredder won’t cut it anymore. Paper strips from basic strip-cut machines don’t fully destroy personal information, as the document can easily be pieced back together. Instead, you should have cross-cut shredders in place, allowing your sensitive information to be cut not only once, but twice. In addition to using a cross-cut shredder, physical documents that you’re disposing of should be shredded immediately. If you keep a shred pile on your desk, make sure that the documents are not in plain view and deposit them into a shred box at the end of each day. With these document disposal procedures in place, your physical security might as well have pitfalls and booby traps.

While we might not all have a cool whip and a rugged hat lying around in our closet, cross-cut shredders are our best accessory. Stay updated on security advancements and laws to keep the criminals at bay and to protect the sensitive information contained in your physical documents. You never know what kind of treasure hunters might be knocking at your door.

Subscribe!

Categories

Subscribe for more news and tips!

Share with your friends!

Share on Facebook
Share on Twitter
Share on Linkdin
Share via Email

More Articles from ApplyConnect

One Reply to “How to Properly (and Legally) Destroy Documents”

  1. So helpful! This is something everyone should know for if and when it comes up. It’s surely a good thing to know and can prevent a lot of issues from arising. Thanks for the advice!

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Subscribe for more news and tips!

Share with your friends!

Share on Facebook
Share on Twitter
Share on Linkdin
Share via Email

More Articles from ApplyConnect

Blog Topics

Click the dropdown

One Reply to “How to Properly (and Legally) Destroy Documents”

  1. So helpful! This is something everyone should know for if and when it comes up. It’s surely a good thing to know and can prevent a lot of issues from arising. Thanks for the advice!

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Get Started with ApplyConnect!

The nation’s most trusted tenant screening for real estate agents, landlords, and property managers. No cost background checks available 24/7.

©2018 ApplyConnect. All rights reserved

ApplyConnect marks used herein are trademarks or registered trademarks of applyconnect.com. Other product and company names mentioned herein are the property of their respective owners.

Get Started with ApplyConnect!

The nation’s most trusted tenant screening for real estate agents, landlords, and property managers. No cost background checks available 24/7.

©2018 ApplyConnect. All rights reserved

ApplyConnect marks used herein are trademarks or registered trademarks of applyconnect.com. Other product and company names mentioned herein are the property of their respective owners.